TEMPORARY NOTICE DURING WORK FROM HOME RESTRICTIONS: Notarization on applications, biographical affidavits, forms and other filings
- Documents requiring a notarized signature will be accepted without a notary, electronic signatures are acceptable, and notarized documents should be submitted at the first opportunity a notary is available or accessible. If you are able to obtain a notary by any of these alternate means, no follow-up submissions are required:
- We will accept e-notarized documents from out of state if that state allows e-notarization.
- The Vermont Secretary of State just adopted an emergency rule which allows for notarial acts to happen in Vermont by remote means through a secure audio-visual communication link, i.e., webcam notarization. The notary and person making the oath are essentially connected and talking face-to-face electronically over a secure link while, for example, the oath is being administered. There are a number of technology companies that offer end-to-end remote notarization systems. They include, but not limited to:
All filings must be submitted electronically in combined single PDF unsecure format and no Zip files are accepted.
If you are an existing Vermont licensed captive please see Resources - Lists for our approved service providers, Vermont captive list, checklists and filing requirements, as well as other resources.
Please see Forms and Templates for new actuary or CPA applications, biographical affidavits, LOC template and audit certification forms, as well as other forms.
Please see Filing Due Date Checklists for domestic due dates by captive type.
All captive filings should be submitted electronically to:
► firstname.lastname@example.org - for captive mail correspondence requiring regulatory approval (including but not limited to change of business plan, 5-yr pro forma, permitted practice, loan, dividend, waiver or extension); or general notifcations (including but not limited to change of officer/director, change in service provider)
► email@example.com - for captive financial filings (including but not limited to all NAIC and non-NAIC/Vermont domestic related regulatory financial filings, supplemental filings, audited financial statement, actuarial filing, ownership [parent] financials, reinsurer financials)
IMPORTANT: For Vermont domestic email correspondence please indicate the Vermont License #/Captive Name in the subject line (for all Foreign RRGs please indicate the NAIC#/Captive Name and for Risk Purchasing Groups please indicate company name and assigned #). Please submit all materials as unsecure with PDFs for same related correspondence combined as one complete file.