ELECTRONIC SIGNATURES AND NOTARIZATION
- We allow electronic or e-signatures utilizing digital signature software and request that available software confirmations, such as e-signature certificates, be included within PDF filings.
- For documents requiring a notarized signature it is our expectation that documents be notarized, whether original or remote.
- Per the Vermont Secretary of State, Vermont notaries are allowed to notarize remotely (Effect. 9/15/2021; Further Extended and Expires 9/5/2023)
- We will accept remote documents from out of state if that state allows remote notarization.
- If circumstances dictate that you are unable to obtain notarization, please request a waiver by letter to dfr.captivemail@vermont.gov.
- There are several technology companies that offer end-to-end remote notarization systems, which may be permitted by other states where the notarization originates. They include, but not limited to:
Applications
For admission as a Vermont captive insurance company, you must submit an application, along with supporting forms and documentation. Take note of the additional requirements and application fees. Applications may be submitted electronically to DFR.CaptiveMail@vermont.gov.
All forms may be submitted electronically in combined single PDF unsecure format and Zip files are NOT accepted. Please see specific form and applications general instructions for further instructions and submission address.
Special Purpose Financial Insurance Companies (SPFIs) may be subject to different instructions and forms. If you are forming a Special Purpose Financial Insurance Company, please contact us directly to obtain additional information.
Our current application forms are as below. For all other applications or questions please contact DFR Captive Insurance.
- Application for Admission - General- including general instructions
- Application for Admission - Affiliated Reinsurance Company- including general instructions
- Application for Admission - Redomestication or Merger- including general instructions
- Business Plan Change Form for Addition of Protected Cells - including general instructions and guidance
- Actuary Application - to become approved for Vermont Captives
- CPA Application - to become approved for Vermont Captives
- NAIC Foreign Risk Retention Group Application - to register as a foreign risk retention group
- NAIC Risk Purchasing Group Application - to register as a risk purchasing group
Forms and Templates
Our current required forms and templates are as below. For questions please contact DFR Captive Insurance.
All forms may be submitted electronically in combined single PDF unsecure format and Zip files are NOT accepted. Please see specific form and applications general instructions for further instructions and submission address.
- Submittal Form: VCAR, Premium Tax (copy), Audit and SAO Filings (New version 1/2023)- Mandatory fillable PDF for all VCAR captive filers (General Instructions for reference only). Note: Not required for NAIC Statement filers.
- Biographical Affidavit - including general instructions.
Please note that the "Abbreviated Biographical Affidavit" is to be used to submit significant changes to Biographical Affidavit Forms already on file. The form is available upon request from DFR Captive Insurance as required. - Biographical Affidavit - Vermont Resident Directors ONLY - including general instructions.
- CPA Certification of Review of Audit Work Papers- required for all audit filings.
- Letter of Credit- required content and 7 provisions.
- RRG Independence Certification- sample Word template for annual submission.
Vermont Captive Annual Report Templates for All Non-NAIC Filers
Note: The below templates should be used for 12/31 year-end and fiscal filers for 2022. No updated versions are being released at this time.
- Submittal Form: VCAR, Premium Tax (copy), Audit and SAO Filings (New version 1/2023)- Mandatory fillable PDF for all VCAR captive filers (General Instructions for reference only). Note: Not required for NAIC Statement filers.
- Vermont Captive Annual Report (VCAR) General Instructions - IMPORTANT please read.
- Vermont Captive Annual Report (VCAR) - To be used by all Vermont licensed 12/31 year-end captives and by fiscal year-end captives at time of their year-end.
- VCAR - Supplemental Form - To be used for required separate reporting by Vermont licensed captives filing supplemental insurance subsidiaries or protected cells by contract.
- VCAR - Incorporated Protected Cell (IPC) Form - To be used for required separate reporting by the incorporated protected cells (IPC) of Vermont licensed sponsored captives.
- VCAR - Premiums (Page 5 only) (current template) - To be used by all fiscal year-end captives to report premium at 12/31 corresponding to Vermont Premium Tax filing. Note: Page 5 should not be uploaded to MyVTax when the premium tax filing is made and payment remitted. DFR requires a copy of the final tax return and page 5 be filed with dfr.captivefinancialfilings@vermont.gov.
Lists
Please note that the lists are updated as indicated below. For questions or specific requests please contact DFR Captive Insurance.
Actuarial Review Firms for Captive Exams and Applications - FY 7/1/22-6/30/2024
Approved Actuaries - updated monthly
Approved CPAs - updated monthly
Approved Management Companies - updated as changes occur
AUTHORIZED REINSURERS (aggregated list) as of 12/31/2022 (NEW updated January 2023)- Captive Approved, Accredited, Certified and Licensed- as updated each calendar year-end.
- Vermont Accredited Reinsurers as of 12/31/2022
- Vermont Certified Reinsurers as of 12/31/2022
- Vermont L&H Licensed Reinsurers as of 12/31/2022
- Vermont P&C Licensed Reinsurers as of 12/31/2022
- Vermont Title Reinsurers as of 12/31/2022
List of all Captives - updated quarterly
Required Documents for all licensed captive insurance companies and risk retention groups by type:
- Required document list for Pures - for examination
- Required documents list for RRGs - for examination
- Required documents list for SPFIs - for examination